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What you need to know when moving into a new property?

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What you need to know when moving into a new property?

What you need to know when moving into a new property?

What you need to know when moving into a new property? If you have recently moved into a property, then your electricity and gas suppliers will be the same as the previous tenants. It’s important you do this shortly after taking occupation of the property as your supplies might be on out of contract rates which are much higher than conventional business energy rates. Contact Energy4 now to see what we can do to help you Budget wisely Ultimately, it’s your business’ available capital which will dictate your decision to move premises, and have the biggest influence on the size of the property you’re able to move into. Whether you have a small or large budget, we’d recommend that you use a local relocation agency to help organise the move and ensure you don’t overspend. Relocation agents can provide guidance on financial elements like business rates and rent, so you’re not stung by unexpected costs. They can also provide a pricing forecast for any refurbishment, and help make those tough planning decisions which could see expenses escalate From your first meeting with an agent, you should have a reasonable idea of how much the relocation will cost, and what it’s likely to set you back in the long term. If you don’t plan on using an agent, this guide on how to calculate business relocation costs could prove useful in helping you set a realistic budget — assessing everything from leasing costs and insurance to utility prices and licensing. Before you begin the relocation process, find a good solicitor and ensure they’re involved from the outset. A specialist commercial property solicitor can help enormously with any landlord negotiation, and can vet any legal documentation before you sign on the dotted line — ensuring your interests are protected. Take time to plan your office move Moving business premises isn’t as simple as moving house. If you consider the complete process from finding a property to agreeing lease terms to completing the fit-out, moving business premises will typically take a year or more (though this depends on the size and type of the business). This makes it crucial to plan ahead, and give yourself enough time to effectively manage the move from the initial consultation to moving day. Making the decisions required to find a suitable business premises will take time to investigate and research, so you should factor time into your overall budget — making sure you can feasibly orchestrate the move whilst juggling the day-to-day responsibilities of your business. Ideally, you should assign enough time to research every aspect of the relocation in detail, so you can be confident that your business can cope with the pressure of moving premises — both financially and logistically. Size and layout considerations While it’s easy to assume that investing in a larger premises will make for a more flexible working environment, this isn’t always the case. The layout of the property should also be considered, ensuring that your team members are able to collaborate effectively and utilise flexible arrangement options. In a guide on what to look for in new business premises, Gazprom Energy touches on the importance of choosing a site which isn’t only bigger, but also meets the needs of your business in terms of plan, design and layout. Businesses should consider when choosing their next business premises: ‘It’s important to have a clear plan for how the new office space will be used both now and in the future – as well as thinking about what kind of culture you want to reinforce with the workspace and communal areas in the new building. When your software works they way you want to. Software solutions. Working wonders ‘Don’t forget that moving premises is a change for people, so it’s vital to get your employees on-board. Involving them in the decisions regarding the layout, furniture and facilities can build support for the move. Also, be sure you identify everything that needs to be done beforehand. Managing this well can have a real positive impact on employee engagement and help make sure the move is a success.’ Consider accessibility From your staff to your clients, people need to reach your premises easily, so accessibility should be at the top of your agenda when moving business premises. When choosing a property with good accessibility, you’ll need to consider everything from nearby public transport and road links to car parking and access for delivery vehicles. Finding premises with good accessibility isn’t just a matter of convenience. Depending on the type of business, location can have a huge impact on its commercial performance and potential revenue. Areas with greater footfall may be perfect for retailers, but they’re also liable to be more expensive — meaning they may not be suitable for other types of businesses. Make sure the area you choose is suitable for your type of business. The ease at which staff can travel to work should also be considered, so make sure you assess the local transport infrastructure. Recently, an NHS report emerged suggesting that long commutes are having a negative impact on workers’ physical and mental health — effects which are then being felt in the workplace through poor performance, reduced motivation and diminished workplace satisfaction. To retain staff and cultivate a happy, healthy workplace, make employee access the primary focus of your office move. Security issues Whatever your type of business, valuable assets like stock and equipment mean your premises could be targeted by thieves. Security should, therefore, be a high priority, protecting your property from criminals. Of course, security provision is dependent on whether you are buying or renting a property. When letting premises, find out what kind of security is in place before signing the contract, as the tenancy agreement may limit what kind of equipment can be installed later.If you’re buying a property, carefully check the planning regulations before installing security equipment like CCTV cameras and alarm control systems — particularly if it’s a listed or old building. This guide can give you a good idea of the different types of security measures every business should have in place to protect its assets. Change of ownership If you’re planning to sell your property, and your heating system is to be included in the sale, it’s important that you let us know as you will no longer own it. You can do this by phone, email or letter. You’ll need to contact us 28 days in advance of the sale going through. By getting this information to us as soon as possible, you’ll allow us to issue you the correct payment. This avoids any need for you to repay any money as you’re no longer eligible for payments once you’ve sold your property. You agree to this when you apply and it’s part of your ongoing obligations to notify us if your property is transferred to a new owner. Not notifying us will also cause delays if the new owner plans to join the scheme. What you need to do You need to provide us with one of the following documents as soon as possible after the sale of the property has taken place: A completed TR1 form or Scottish equivalent (such as a deed of disposition) A copy of the title deed showing the date of the transfer of ownership A copy of a letter from your solicitor confirming the date of the sale (this does not need to be addressed to us and can be correspondence from your solicitor to you). The letter must include the property address, your name and the legal date of the transfer. When do your payments stop? Any remaining payments will be paid to you up until the day before the legal transfer of the property is complete. For example, if the date of transfer is 1 January, you’ll be paid up to and including 31 December. You’ll then receive any money you’re owed once you’ve provided us with one of the documents mentioned above. If you’ve bought a property with a renewable heating system already registered on the scheme If you’re moving into a property with a renewable heating system already accredited to the Domestic Renewable Heat Incentive (RHI) scheme, and you want to take over the Domestic RHI payments from the previous owner, you have 12 months from the date of sale of the property and renewable heating system to apply to the scheme. Your payments won’t accrue until we’re satisfied all of the eligibility criteria are met and we’ve sent you a statement of eligibility. To confirm you’re the new owner, you’ll need to provide us with one of the following documents: A completed TR1 form or Scottish equivalent (such as a deed of disposition) A copy of the title deed showing the date of the transfer of ownership A copy of a letter from your solicitor confirming the date of the sale (this does not need to be addressed to us and can be correspondence from your solicitor to you). The letter must include the property address, your name and the legal date of the transfer TA10 form “fittings and fixtures” As the new owner, you will need to get the most up to date Microgeneration Certification Scheme (MCS) and Energy Performance Certificate (EPC) certificate numbers and provide them to us. You can ask the previous owner of the domestic plant for these certificate numbers. You can download the relevant EPC for your property from the Landmark Registry website in England and Wales or the Energy Savings Trust website in Scotland. Alternatively you can get information or assistance by calling the Landmark Registry on 03300 366 024 or the Energy Saving Trust on 0808 808 2282. When do your payments start? Payments will start to accrue from the point that you are accepted on to the scheme. Payments are made following the existing payment schedule. Contact Energy4 today for further information Location: 25 Hartley Meadow, Whitchurch, Hampshire, RG28 7BW Opening Hours: 8:00 – 17:00 Mon to Sat To discuss further, please contact Energy4 Telephone: Call us on 01642 888814 & 01642 888816 Email: contact@energy4.co.uk Please provide the best date and time of day that we should contact you Click here to contact Energy4 today Contact Energy4 today for further information Further information business gas business electricity What you need to know when moving into a new property? What you need to know when moving into a new property? What you need to know when moving into a new property? What you need to know when moving into a new property? What you need to know when moving into a new property? business gas business electricity
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